A payment schedule on the estimate
Set a deposit and a final payment, or build your own list of milestones as percentages of the total, with a label for each.
Progress Billing Software for Deposits and Milestone Payments
Get paid as the work moves forward, with each payment agreed up front.
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Quick answer
Grover Work lets a contractor split a job into payments, such as a deposit, milestones and a final balance, set as percentages of the total. When the customer approves, each payment becomes its own invoice, and the job tracks what has been paid.
Why bill in stages
On longer jobs, paying for materials and crew out of pocket until the end strains cash flow and puts the contractor in the lender's seat. Staged payments tied to clear points in the work keep both sides comfortable.
The key is agreeing the schedule before the work starts, in writing, so each invoice is expected instead of argued about.
How it works
Set the schedule
Choose the deposit and milestone percentages and give each a label.
Customer approves
Each payment becomes its own invoice.
Send each invoice at its milestone
The customer pays by card or bank from their phone.
Watch the job total
See what has been billed and paid against the revised contract.
How progress billing works in Grover Work
An invoice for each payment
When the customer approves the estimate, each payment on the schedule becomes its own invoice, ready to send when you reach that point.
Change orders stay separate
Approved changes are billed on their own, so the milestone amounts you agreed do not shift.
A job total that tells the truth
The job shows the original price, approved change orders, the revised total and how much has been paid.
An example payment schedule
A remodel might be split into a 25 percent deposit, 25 percent at rough-in, 25 percent when cabinets are installed and 25 percent on completion. In Grover Work you set those four labels and percentages on the estimate once. The percentages are yours to choose; these are only an illustration.
Good to know
Grover Work does not produce AIA-style pay application forms (such as G702 and G703) today. If your commercial clients require them, check that before relying on it.
Try it on your next job
Questions, answered
What is progress billing?
Progress billing means invoicing a customer in stages as the work advances, rather than once at the end. The stages are usually agreed in the contract as a deposit, milestone payments and a final balance.
How many milestones can I set?
You can set a deposit and a final payment, or build your own schedule with as many as 24 payments, each with a label and a percentage of the total.
What deposit should a contractor ask for?
There is no single right number, and some states limit deposits on certain kinds of work, so check your local rules. Grover Work lets you set the percentage you choose on each estimate.
Can I bill a change order separately?
Yes. An approved change order is billed as its own payment, so your original milestones stay as agreed.
Does it replace my accounting software?
No. Grover Work handles estimates, invoices and payments for the job. It is not full bookkeeping or payroll, so many contractors keep their accountant's tools alongside it.