Pricing under pressure
On a 95 degree day the customer wants a number now. A price book of your parts and labor lets you quote from the truck.
Business software for HVAC contractors
Send estimates, schedule the work, keep photos and get paid, all from your phone.
Free plan to start. Works on any phone. Set up in minutes.
Quick answer
Grover Work is estimating, scheduling and invoicing software for HVAC contractors. Price repairs and replacements from your own price book, schedule maintenance plans, and get paid online.
HVAC software built for the way you work
HVAC work swings between emergency repairs in a heat wave and planned installs and maintenance agreements. Each needs a quick, clear price and a customer who knows what happens next.
Grover Work lets an HVAC contractor price from a saved book of parts and labor, offer good, better and best options, schedule seasonal maintenance, and collect payment on site.
Grover Work keeps the whole job in one place. A request becomes a estimate, the accepted estimate becomes a job, the finished job becomes an invoice with a payment link, and the customer's photos, notes and history stay attached the whole way. You see what is waiting for a reply, what is scheduled and what is still unpaid without digging through texts and paper.
Common problems for hvac businesses, and how they get fixed
Maintenance plans are your steady income
Twice-a-year tune-ups keep customers and catch problems early. Recurring visits make the calendar run itself.
Big replacements need a written proposal
A system replacement is a large decision. A written proposal with the scope and terms builds trust and cuts back-and-forth.
Payment on the spot
Take a deposit on the install and send a payment link when the system is running.
How Grover Work works for hvac
A request comes in
A customer calls, texts or fills in your website form. Save it as a lead so it is never lost.
Send a clear estimate
Pick your standard items, add the details and send the estimate from your phone. The customer accepts online.
Do the job
The accepted estimate becomes a job. Add photos and notes as you go, and share a private link so the customer can follow along.
Send the invoice
Turn the finished work into an invoice in a tap, with a payment link attached.
Get paid and keep the customer
The customer pays by card or bank from their phone. Keep their history for the next job or set the next visit to repeat.
Run your HVAC business from your phone
What you get with Grover Work
Estimates you can send in minutes
Build a estimate from a phone, send it to the customer and turn the accepted estimate into a job and an invoice without typing it again.
A price book of your own rates
Save your standard items and labor rates once. Every estimate starts from numbers you already trust, so pricing stays consistent from job to job.
Leads from your website in one list
Requests from your website land in a leads list so no enquiry is lost. Reply fast, then turn a lead into a estimate.
Recurring visits that run themselves
Set a visit to repeat weekly, monthly or every season. Move a single visit without losing the pattern, and bill each one when it is done.
Invoices customers can pay from their phone
Every invoice can carry a payment link for card or bank payment, so customers pay the day they open it and the payment is matched for you.
Jobs with photos and notes
Keep photos, notes and the customer's details on each job, plus a private link the customer can open to follow along.
A website that sends you leads
A fast site hosted for you, with a quote request form that feeds straight into your leads list.
Referral credit
Refer another contractor to Grover Work and earn credit toward your fees.
HVAC services you can quote and invoice
- AC repair
- Heating repair
- System replacement
- New installation
- Maintenance plans
- Duct work
- Estimates and bids
- Repairs
- Maintenance visits
- Installations
- Inspections
- Seasonal service
Planning around the seasons
Cooling season and heating season bring the emergency rush, and spring and fall are the best time to sell tune-ups. Use slower weeks to follow up on old quotes and sell maintenance plans.
HVAC questions, answered
How do I price an HVAC job?
Add parts at cost plus markup, labor at a loaded hourly rate, permits, disposal and travel, then overhead and profit. Keep your common repairs and system sizes in a price book so each quote starts from consistent numbers.
What is the best HVAC estimating software?
You need fast quoting with saved items, proposals for big jobs, recurring maintenance scheduling and online payments. Grover Work offers all of these. Grover Work keeps the quote, the job photos, the invoice and the payment together, so nothing gets lost between the truck and the office.
How do I sell HVAC maintenance plans?
Offer the plan at the end of every service call, explain the benefits in plain words and set the visits to repeat each season so customers renew without a sales call.
Can I send an HVAC customer a proposal?
Yes. Write the scope, options and terms, send it to the customer, and turn the accepted proposal into a job and an invoice. Grover Work keeps the quote, the job photos, the invoice and the payment together, so nothing gets lost between the truck and the office.
Can HVAC customers pay online?
Yes. Invoices can include a card or bank payment link, so the customer can pay as soon as the work is done. Grover Work keeps the quote, the job photos, the invoice and the payment together, so nothing gets lost between the truck and the office.
How much does Grover Work cost for HVAC contractors?
Grover Work has plans for solo HVAC contractors and for growing crews. The pricing page always shows the current prices and what each plan includes, and you can look around and set up your first estimate before you decide on a plan.
Can I use Grover Work from my phone?
Yes. Grover Work is built for the phone first, so you can build a estimate, take job photos, send an invoice and collect payment from the truck or the customer's driveway without going back to the office to do paperwork.
Can my customers pay online?
Yes. Each invoice can carry a payment link, so the customer pays by card or bank from their phone the day they open it, and the payment is matched to the invoice for you instead of being typed in later.
Talk to us first
Not ready to sign up? Leave your email and we will set up a walkthrough for HVAC contractors.